Presented by Zūm
Being able to plan trips easily and efficiently benefits drivers and school and district administrators — and paves the way for a smooth, reliable ride.
Modern, tech-enabled trip management software and tools can ease every step, but only when they provide role-based features and capabilities to address each user’s unique needs and each step in the process from booking to billing, including tools that enable teachers, school administrator, and coaches to request and book a trip, administrators to approve trip requests, dispatch and operations teams to assign drivers and vehicles, and billing and invoicing capabilities to streamline and manage payments according to each district, department, or school’s correct budget codes.
“When it comes to booking and managing trips, every stakeholder deserves a seamless experience with top-notch service,” says Ritu Narayan, Founder and CEO at Zum. “A state-of-the-art transportation solution makes planning a trip easier by saving time and allowing administrators to manage all aspects of the process on a single platform.”
Easy Booking, Invoicing, and Trip Management
The benefits of using an all-in-one technology platform for planning and managing trips include:
• Seamless trip requests: Schools or departments can request a trip via the platform, provide all required trip details, and preview pricing and equipment requirements.
• Simplified workflows: Once a trip is requested, automated approval workflows route requests to the proper channels and departments for budget reviews, principal or department approval, and more.
• Accurate assignments: Before assigning a trip, transportation team members can preview all trip details.
• Fast, reliable data: Trip management software captures data in real time and allows for immediate, accurate, and timely invoicing.
• Streamline and manage billing and payment: Tools to manage invoicing and billing according to each district, department, or school’s correct budget codes.
Increased Efficiency and Driver Benefits
A tech-enabled transportation solution saves time every step of the way and improves the experience for every stakeholder, including drivers, students, families, school and district administrators, and dispatch and transportation team members. The right tools and solution improve safety, communication, and efficiency for all.
• Locating drivers and maximizing fleets: The platform makes it easy to identify which drivers and vehicles are available to cover trips based on availability and location, creating a faster, fair, and efficient trip assignment.
• State-of-the-art driver app: The driver app provides detailed instructions for drivers to safely and reliably deliver service for trips, including route details, pickup and dropoff instructions, and any special equipment requirements.
• Communication and transparency: The platform communicates trip assignments to drivers, schools, and administrators.
Easy-to-Manage Operations
Need to make a last-minute change? Trip management software makes it easy, whether administrators need to assign a new vehicle or driver, or communicate any updated pick up / drop information, or adjust the school, department, or booking contact.
The same platform also allows for timely and accurate billing and invoicing, which includes the ability to add the department or billing code when booking a trip. The driver app also captures extra hours to ensure accurate payment for drivers.
“Being able to manage every aspect of a field trips, athletics, or extracurricular transportation needs on a single platform is a game-changer,” says Kim Raney, Executive Director of Transportation & Procurement & Warehouse in Oakland Unified School District. “With Zum, all of our needs are handled on one easy-to-use platform that simplifies communication and provides real-time data. This helps ensure everything before, during, and after the trip will go smoothly.”
A modern transportation solution with state-of-the-art trip management software provides the tools to easily manage planning, scheduling, communication, billing, and daily operations. Knowing a trip is booked with the right vehicle and equipment and all ride related details in place saves time, gives all stakeholders peace of mind, and ensures quality service.